Artist’s Alley applications are now CLOSED

Terms and Conditions
Application Form


(Re)Generation Who’s Artist’s Alley is located in the unsecured
hallways of the event space with plenty of room for foot traffic and
your display. If you require a secured space you should consider
applying for the Vendor’s Room instead.

Artist Alley Hours:

Friday 12:00pm until Sunday at 4PM


Tables are $185. This includes 1 badge to attend the con. The table is 6ft x 2.5 ft.


Q: How do I register for a table?
A: Please review the terms of service on this page below and use the
application form to submit your table request. NOTE: While we recommend
you apply as soon as possible due to our high demand, this is not a
land-grab. We will be curating this Artist’s Alley so that there is a
diverse mixture of artists and vendors. This will not be primarily based
on who clicks the fastest.

Q: Hey, I’m new. Do I even have a chance of getting into this thing?
A: Of course! We are not screening new people out. Artists are part of
what makes this fandom so great. We want to ensure that there is a
diverse range of products and that the Artist Alley is not limited to
who stayed awake in front of their computer clicking the mouse.

Q: Are there restrictions on who can register for a table in the Artist Alley?
A: Yes, the Artist Alley at (Re)Generation Who is reserved for
independent artists and creators. Commercial stores (i.e. people selling
general mass market merchandise like DVDs, Toys, officially licensed
Doctor Who items, etc.) may only register for tables in our Vendor Room. If you have any questions please contact us to get clarification or send an email to vendors@regenerationwho.com.

Q: How big are the tables?
A: The table is 6ft x 2.5 ft. it comes with a basic tablecloth.

Q: How much do tables cost?
A: Tables are $185. This includes 1 badge to attend the con. The table is 6ft x 2.5 ft. It comes with a basic tablecloth.

Q: How many tables can I buy?
A: 1 per person/entity. If you are a group of creators and want to
coordinate your table purchases we will accommodate that through the
application process and you should apply separately.

Q: Can I sublet my table?
A: No, not without contacting us first. Sublets must be submitted to us
for approval first. We reserve the right to ban anyone who is subletting
without authorization. It’s in your best interest anyway – don’t you
want us to advertise all of you on the website?

Q: Can I sit next to my friends?
A: We will try our best to accommodate seating requests, but this must
be articulated to us when you apply for you table, or at least 1 month
before the event. We cannot move tables around the day of the con. Due
to layout needs and other factors we may not be able to place you next
to or near your preferred location.

Q: Do I need to buy a registration before applying for my Artist Alley table?
A: You do not need to register before applying for a table. We can
charge you all at once if you get in. (If you want to go regardless of
if you get a table, it is best to register early, though.)

Artist Alley Terms and Conditions

The following are the Terms and Conditions for submitting for, and
purchasing a table, in the Artist Alley at (Re)Generation Who.

1) We’re doing something different with the Artist Alley at
(Re)Generation Who. As opposed to a “land grab” where the fastest
clicker gets a table, we will be taking applications and reviewing each
one to see how your presence can add to the overall experience of the
con. We aren’t basing our decision solely on your “skill level”, but on
what you as a presence can do to bring exciting items and services to
our con attendees, so both new people and veterans are encouraged to

2) On the application is a section where you tell us what you will be
selling or doing at the con at your table. Honestly, this is to prevent
some scammers from getting tables at the con. What we’d like is a
general overview of what you will be bringing (so telling us you sell
t-shirts with your own designs, or you do portraits of people in their
costumes, or you sell jewelry are things we want to know). Also, we
expect to see a link to your store site or where you advertise your
wares online. We’ll be up front here–if all you do is copy other
people’s artwork you won’t get a table–and if you try to snow job us and
show up with a ton of knock off prints you won’t get a spot. We aren’t
against fan art, but if you aren’t really doing anything special there’s
a good shot you won’t get in, so don’t waste our time or yours.

3) Your table registration gives you one (1) 6 ft x 2.5 ft table, 2
chairs, and a basic tablecloth. Due to space constraints we are unable
to sell more than one table per entity.

4) You may NOT subdivide a table without submitting information on
this application for ALL members of the table in terms of sales items or
services. So, in other words, you can, as a collective, buy a table,
but your listing of items and services has to outline all members of the

5) As part of your registration (Re)Generation Who will, if you wish,
place your name (or company name) along with a clickable HTML link to
your site, on the main (Re)Generation Who website as part of the listing
of Artist Alley participants. You will also be listed, again if you
wish, within the con book.

7) Artist Alley participants may not engage in music, speech, or
other endeavors which disrupt the general peace of the location. In
other words, no shouting, blasting of music, or other disruptive
actions. You also may not “poach” customers from other tables by
attempting to get their attention in an aggressive manner. Let’s all
play fair. Breaking of this rule will get you one warning. Further
disruptions will result in removal from the Vendor Room permanently with
no refund given.

8) (Re)Generation Who may use audio and/or video recording devices to
record the Artist Alley for promotional or commercial use. By applying
to be a part of the Artist Alley you agree to allow (Re)Generation Who
to use your likeness and any recorded footage/audio of your actions in
the Artist Alley and the con now and in perpetuity for any promotional,
commerce, archival, or educational uses.

9) You may not take or appropriate chairs or other resources of other
Artist Alley participants without gaining clearance from the Vending
Department. You may also not have regular attendees of (Re)Generation
Who behind your table without first gaining clearance from the Vending

In other words, don’t grab other things from other people’s tables,
and you can’t stuff a ton of people behind your table who aren’t a part
of your defined group. (this is to prevent any one group from
encroaching on the space of other Artists) We’re flexible though, so
talk to the Vending Department first in all cases. Note: we can
assist you with “table sitters” if you need to temporarily leave the
Artist Alley for bathroom breaks / food / etc.–talk with Vending
Department staff to coordinate this.

10) We are not copyright cops and take no responsibility for your
items. You are responsible for any and all legal issues that arise out
of your items for sale. We will follow all laws of the U.S.A. and
Maryland though, so please make sure you are aware of those laws.

11) Adult items and images of a sexual nature should be displayed in a
manner that minimizes their exposure to minors. Images and items should
be placed in books, boxes, or under protective cover with clear
labeling that announces their 18+ content. Failure to properly keep
minors away from 18+ items will get you a warning, with a second offense
potentially leading to your removal from the Artist Alley with no
refund. In other words, let’s not be stupid and try to sell things to
kids that they shouldn’t see or buy.

12) Electricity. By default you will not have access to electrical
outlets. If you absolutely need one please let us know and we can
contact the Renaissance Harborplace for a price quote on setting this
up. This is entirely up to them and their pricing. You would have to
make a contract with them for these services (but we can assist with
setting this up).

13) Illegal items. You may not sell any items that are illegal or
regulated in the U.S.A and Maryland. This includes (but not limited to):
Firearms, Tobacco, Alcohol, Prescription drugs, Illegal drugs, etc.
Also, you can’t sell food or candy, the hotel prohibits those items from
being sold.

14) Refunds: Refunds for tables will be paid back in full if we
receive a cancellation request by 14 days before the con (by March 14th,
2019 @ 12AM EST). After that point no refunds for tables will be

15) To take possession of your table at the con you need to bring
official government issued identification. Please note that you must be
18 years or older, or have a parent or guardian in attendance to sign
for you if you are under that age–this is also true for submitting your
application in the first place–contract law requires adult acceptance of
all of these terms and conditions.

16) All displays must be free standing and can’t encroach into
attendee walk path areas or other Artist’s space. You also can’t attach
things to the walls or mess up the floors. Leave the hammer and nails at

17) If we missed something we may add new terms and conditions
at a later time (sorta doubtful though)–but if we do you will be
informed of this and can choose to retract your application for a full
refund if you disagree with the revision or change.

Artist Alley Application Form

Please fill out all parts of the form that are marked “required”.
Please note you need to check the “accept terms and conditions” box AND
uncheck the other box to submit the form. (the second box is an
anti-spam measure). Please read carefully all of the FAQ entries and
Terms and Conditions on this page–your submission is your acknowledgment
that you accept them.

Use the following form to apply for your Artist Alley Space:

Artist Alley Applications Are now Closed for this year.

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