Vendor Applications will be open soon.

Overview
Hours
Cost
FAQ
Terms and Conditions
Application Form


Overview:


(Re)Generation Who’s Vendor Room is located in the Baltimore Ball
room on the main event floor of the Renaissance Harborplace. This room
is locked and secured outside of Vendor Room open hours. This is the
only location where general merchandise vendors may sell their items
(i.e. Stores can’t buy Artist Alley Table spaces).


Vendors Room Hours:


Friday: 3pm to 9pm
Saturday: 10am to 7pm
Sunday: 10am to 3pm

VIP attendees gain access to the Vendors Room 30 minutes early on all three days.


Cost:


Spaces are $450 each. This includes 2 badges to attend the con per
Space reserved. The Space is 10ft x 10ft. You may apply for up to 2
Spaces. If you need additional table staff you will be able to purchase
additional registrations when confirming your reservation.

Layout diagram will be available soon

Placement of specific registered vendors can’t be guaranteed in
advance, and will be dependent on overall placement needs of Vendor room
department staff based on total sales and composition of Space
registrations. (in other words, you can’t pick your specific location
when registering, we will need to place you where things fit based on
the combination of total registrations)


FAQ:


Q: How do I register for a Space?
A: Please review the terms of service on this page below and use the
application form to submit your Space request. NOTE: While we recommend
you apply as soon as possible due to our high demand, this is not a
land-grab. We will be curating the Vendors Room so that there is a
diverse mixture of artists and vendors. This will not be primarily based
on who clicks the fastest.

Q: Hey, I’m new. Do I even have a chance of getting into this thing?
A: Of course! We are not screening new people out. Vendors are part of
what makes this fandom so great. We want to ensure that there is a
diverse range of products and that the Vendors Room is not limited to
who stayed awake in front of their computer clicking the mouse.

Q: How big are the Spaces?
A: Each Space is 10ft x 10ft, and comes with a 6ft x 2.5 ft table,
tablecloth, and 2 chairs. You may remove the table and set up your own
configuration within this space as you please, but you may not extend
outside of the dimensions reserved for you..

Q: How much do Spaces cost?
A: Spaces are $450 each. This includes 2 badges to attend the con.

Q: How many Spaces can I register?
A: 2 per person/entity.

Q: I’m not a commercial store, can I still register for a Space in the Vendor Room?
A: Yes, though you may want to also look at the Artist Alley as well to determine the best location for you to vend.

Q: Can I sublet my Space?
A: No, not without contacting us first. Sublets must be submitted to us
for approval first. We reserve the right to ban anyone who is subletting
without authorization. It’s in your best interest anyway – don’t you
want us to advertise all of you on the website?

Q: Can I sit next to my friends?
A: We will try our best to accommodate Space location requests, but this
must be articulated to us when you apply for your Space, or at least 1
month before the event. We cannot move Spaces around the day of the con.
We also can’t guarantee that you’ll be placed in any particular
location–it will depend on the registrations we receive and the needs of
the overall layout.

Q: Do I need to buy a registration before applying for my Vendors Room Space?
A: You do not need to register before applying for a Space. We can
charge you all at once if you get in. (If you want to go regardless of
if you get a Space, it is best to register early, though.)


Vendors Room Terms and Conditions


The following are the Terms and Conditions for submitting for, and
registering a space, in the Vendors Room at (Re)Generation Who.

1) We’re doing something different with the Vendors Room at
(Re)Generation Who. As opposed to a “land grab” where the fastest
clicker gets a space, we will be taking applications and reviewing each
one to see how your presence can add to the overall experience of the
con. We aren’t basing our decision solely on your “skill level”, but on
what you as a presence can do to bring exciting items and services to
our con attendees, so both new people and veterans are encouraged to
apply.

2) On the application is a section where you tell us what you will be
selling or doing at the con at your space. Honestly, this is to prevent
some scammers from getting spaces at the con. What we’d like is a
general overview of what you will be bringing (so telling us you sell
t-shirts, or you do portraits of people in their costumes, or you sell
jewelry, you sell used video games, or DVDs, or other general
merchandise–these are things we want to know). Also, we expect to see a
link to your store site or where you advertise your wares online. We’ll
be up front here–if all you do is copy other people’s artwork you won’t
get a space–and if you try to snow job us and show up with a ton of
knock off prints, you won’t get a spot. We aren’t against fan art, but
if you aren’t really doing anything special there’s a good shot you
won’t get in, so don’t waste our time or yours.

3) Each Space registration gives you a 10ft x 10ft Space, with one
(1) 6 ft x 2.5ft table and 2 chairs, and a basic tablecloth. Due to
space constraints we are unable to sell more than 2 Spaces per entity.
You may remove the table and set up your own configuration within this
space.

4) You may NOT subdivide a Space without submitting information on
this application for ALL members of the Space in terms of sales items or
services. So, in other words, you can, as a collective, register a
Space, but your listing of items and services has to outline all members
of the collective.

5) As part of your registration (Re)Generation Who will, if you wish,
place your name (or company name) along with a clickable HTML link to
your site, on the main (Re)Generation Who website as part of the listing
of Vendors Room participants. You will also be listed, again if you
wish, within the con book.

7) Vendors Room participants may not engage in music, speech, or
other endeavors which disrupt the general peace of the location. In
other words, no shouting, blasting of music, or other disruptive
actions. You also may not “poach” customers from other Spaces by
attempting to get their attention in an aggressive manner. Let’s all
play fair. Breaking of this rule will get you one warning. Further
disruptions will result in removal from the Vendor Room permanently with
no refund given.

8) (Re)Generation Who may use audio and/or video recording devices to
record the Vendors Room for promotional or commercial use. By applying
to be a part of the Vendors Room you agree to allow (Re)Generation Who
to use your likeness and any recorded footage/audio of your actions in
the Vendors Room and the con, now and in perpetuity, for any
promotional, commerce, archival, or educational uses.

9) You may not take or appropriate chairs or other resources of other
Vendors Room participants without gaining clearance from the Vending
Department. You may also not have regular attendees of (Re)Generation
Who in your Space (as helpers) without first gaining clearance from the
Vending Department.

In other words, don’t grab other things from other people’s Spaces,
and you can’t stuff a ton of people in your Space who aren’t a part of
your defined group. (this is to prevent any one group from encroaching
on the space of other Vendors) We’re flexible though, so talk to the
Vending Department first in all cases. Note: we can assist you
with “table sitters” if you need to temporarily leave the Vendors Room
for bathroom breaks / food / etc.–talk with Vending Department staff to
coordinate this.

10) We are not copyright cops and take no responsibility for your
items. You are responsible for any and all legal issues that arise out
of your items for sale. We will follow all laws of the U.S.A. and
Maryland though, so please make sure you are aware of those laws.

11) Adult items and images of a sexual nature should be displayed in a
manner that minimizes their exposure to minors. Images and items should
be placed in books, boxes, or under protective cover with clear
labeling that announces their 18+ content. Failure to properly keep
minors away from 18+ items will get you a warning, with a second offense
potentially leading to your removal from the Vendors Room with no
refund. In other words, let’s not be stupid and try to sell things to
kids that they shouldn’t see or buy.

12) Electricity. By default you will not have access to electrical
outlets. If you need one please let us know and we can contact the
Renaissance Harborplace for a price quote on setting this up. This is
entirely up to them and their pricing. You would have to make a contract
with them for these services (but we can assist with setting this up).

13) Illegal items. You may not sell any items that are illegal or
regulated in the U.S.A and Maryland. This includes (but not limited to):
Firearms, Tobacco, Alcohol, Prescription drugs, Illegal drugs, etc.
Also, you can’t sell open or prepared food or candy, the hotel prohibits
those items from being sold.

14) Refunds: Refunds for Spaces will be paid back in full if we
receive a cancellation request by 28 days before the con (by February
23rd, 2018 @ 12AM EST). After that point no refunds for Spaces will be
provided.

15) To take possession of your Space at the con you need to bring
official government issued identification. Please note that you must be
18 years or older, or have a parent or guardian in attendance to sign
for you if you are under that age–this is also true for submitting your
application in the first place–contract law requires adult acceptance of
all of these terms and conditions.

16) All displays must be free standing and can’t encroach into
attendee walk path areas or other Vendor’s space. You also can’t attach
things to the walls or mess up the floors. Leave the hammer and nails at
home.

17) If we missed something we may add new terms and conditions
at a later time (sorta doubtful though)–but if we do you will be
informed of this and can choose to retract your application for a full
refund if you disagree with the revision or change.


Vendors Room Application Form


Please fill out all parts of the form that are marked “required”.
Please note you need to check the “accept terms and conditions” box AND
uncheck the other box to submit the form. (the second box is an
anti-spam measure). Please read carefully all of the FAQ entries and
Terms and Conditions on this page–your submission is your acknowledgment
that you accept them.

Please use the form below to submit your application for the Vendor Room:

COMING SOON

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